Part-Time Office Admin

February 23, 2023
Job Type
Part Time



Assist the Pricing Manager and Office Manager in various duties. Timeliness is essential.  Duties include but are not limited to: confirm Purchase Orders, manage pricing for specific chains


Essential Duties and Responsibilities:

Pricing Department Duties:

Off Premise Promotional Pricing

  • Send individual Retailer promotion pricing reports ( grocery, convenience, and clubs )
  • Maintain pre-determined spreadsheets and product lists setup by chains

Frontline Pricing

  • Communicate all price changes to Sales and Customers.  Send individual retailer price change reports ( grocery, convenience and clubs ).
  • Edit chain contracts to ensure pricing is up to date as measured by pricing issues and non authorized product  reporting
  • Make changes due to promotions and fixed price changes to ensure current pricing is in effect
  • Make UPC changes as needed (new vintages) in the system
  • Submit information for new products for authorization in a timely fashion.  Follow up with contract maintenance to see when an item is on contract so we can ship.

Store Re-sets

  • Analyze and setup new items and pricing for store re-sets

Club Stores

  • Process all PO’s
  • Notify sales / sales manager of deliveries
  • Maintain inventory status, pricing and communication between APB and the club corporate.


Daily Maintenance:

  • Handle all calls from sales staff regarding item concerns ( pricing, authorizations, etc. )
  • Research the nature of the reason a product came back from retailer and send correction needed to retailer.
  • Inform sales of all new chain authorizations.


Office Admin Duties:

PO Confirmation:

  • Match receiver paperwork with supplier invoice
  • Review PO versus supplier invoice for quantity, item, or price discrepancies
  • Communicate to Pricing Manager in regards to pricing discrepancies
  • Communicate with Supplier in regards to quantity or item discrepancies
  • Upon reconciliation of any issues, confirm PO in system
  • Make copies for Corporate and file completed paperwork


Monthly Statements to Suppliers

  • Email monthly Accounts Receivable statements to suppliers
  • Follow up with suppliers in regards to Accounts Receivable



  • Filing of Purchase Orders, Accounts Receivable, and other paperwork
  • Help with projects as needed



  • Time management skills
  • Ability to work to and meet deadlines
  • Intermediate level or higher in Excel skills
  • Organizational skills

Education and /or Work Experience:

  • College degree or related work experience
  • Microsoft Word and Outlook proficiency

Language Skills:

  • Strong oral and written communication skills, including e-mail and attachments

Mathematical Skills:

  • Ability to work with numbers accurately
  • Ability to recognize errors in pricing computations

Reasoning Skills:

  • Ability to solve problems
  • Ability to prioritize jobs

Physical Demands:

  • Sitting and working at a computer for extended periods of time.
  • Light lifting


Work Environment:

  • APB office environment
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